Our commitment to excellence and attention to detail recently led us to a significant milestone: securing a prestigious contract with a Costco location. This achievement is a testament to our dedication and hard work and a clear indicator of our ability to meet the high standards required by major commercial clients. 

How did we get here? From humble beginnings in residential cleaning, Brenda’s Best Cleaning has gradually evolved over the decades. We’ve developed a process for structuring work bids that puts our clients at ease and has led us to ever-better contracts with ever-more prestigious clients.

At Brenda’s Best Cleaning, we pride ourselves on delivering top-notch cleaning services that meet or exceed our clients’ expectations. The Costco contract marks a milestone on our journey, showcasing our capabilities in handling large-scale, complex cleaning projects with unmatched professionalism. 

Join us as we delve into our bidding process for developing and securing commercial cleaning contracts in Maine.

Being Considered for a High-Profile Contract: Presentation

We understand that the journey to securing a high-profile contract, such as our recent collaboration with Costco, begins with making a powerful first impression. The initial contact process is crucial, as it sets the stage for all future interactions. 

Our website was the vector by which this client found us. On the website, we’ve highlighted our track record of reliability, attention to detail, and our commitment to using environmentally friendly cleaning practices, putting our best foot and hard facts forward.

After decades in this field, we’ve come to understand that for most business owners, timely response and easy process for onboarding make all the difference. Our experience with a wide range of commercial contracts, including very similar commercial cleaning contracts, allowed us to formulate a plan quickly and rapidly return to the client with terms and a quote they could count on.

Our bids always include a detailed breakdown of services, costs, and the value we bring, emphasizing our efficiency and cost-effectiveness. We also ensure that our proposals are compliant with all necessary regulations and standards, showcasing our professionalism and thorough understanding of the industry. 

These are the elements that, in our experience, show businesses just how capable we are and set the tone and expectations as we proceed.

Understanding Client Needs: The Scope of Work

Understanding and defining the scope of work is critical in any successful cleaning partnership, especially when dealing with esteemed clients. This process begins with an in-depth conversation, where we actively listen to the client’s specific needs and expectations. By doing so, we can tailor our services to their unique requirements, ensuring a customized cleaning solution that truly aligns with their objectives. 

Determining the scope of work involves a collaborative approach. We engage with our clients to pinpoint key areas of focus, frequency of services, and any special considerations that need to be addressed. For instance, with Costco, this meant understanding the dynamics of their retail space, high-traffic periods, and specific cleaning standards that align with their brand reputation.

We also factor in seasonal variations and how they impact cleaning requirements. Whether it’s handling increased foot traffic during holiday seasons or addressing weather-related cleaning needs, our team is prepared to adapt and respond effectively. This level of customization in our service offering not only ensures that we meet our clients’ current needs but also equips us to anticipate and prepare for future demands. This also helps avoid surprises by integrating seasonal and occasional services into the client’s contract.

By establishing a clear and tailored scope of work, we set the foundation for a cleaning service that not only meets but exceeds client expectations. This process is integral to our commitment to delivering excellence in commercial cleaning, ensuring every detail is considered, and every requirement is met with precision and care.

The Walkthrough

At Brenda’s Best Cleaning, we believe that a thorough on-site walkthrough is an essential step in developing a customized cleaning plan that precisely meets our clients’ needs. This process is particularly crucial for larger contracts like our recent project with Costco, where understanding the client’s specific requirements is vital to our success.

During the walkthrough, our experienced team members meticulously assess every inch of the client’s premises. We look at factors such as the size of the space, high-traffic areas, specific surfaces that require special attention, and any particular challenges the space might present. This hands-on assessment allows us to better understand the client’s environment and cleaning needs.

This on-site evaluation is crucial for tailoring our services. It helps us identify the right equipment, cleaning materials, staff, and techniques best suited for the space. It also aids in determining the frequency of cleaning required to maintain the client’s stated standards of cleanliness and hygiene.

By conducting these thorough walkthroughs, Brenda’s Best Cleaning ensures that our proposals are not just estimates but are based on a realistic and detailed understanding of what is required. This commitment to personalized service planning is a cornerstone of our approach and a major reason clients choose us for their cleaning needs.

The Proposal: Making the Sale

Crafting a thorough and compelling bid is pivotal, especially for securing major contracts. At Brenda’s Best Cleaning, we approach the proposal process with meticulous attention to detail, ensuring each bid we submit is comprehensive and positions us as a leader in our field.

A critical element of an effective bid is the inclusion of thorough insurance verification. This assures our clients that they are working with a professional service provider. We always provide proof of our insurance coverage along with our scope of work and contract, giving our clients peace of mind, knowing their premises are in safe hands.

We understand the power of credibility, which is why we also include references from our satisfied clients. These references speak to our reliability, work quality, and ability to meet and exceed expectations. They serve as a testament to the high standards of cleaning and customer service that Brenda’s Best Cleaning is known for.

Additionally, including essential documentation, such as our W-9 form, reinforces our professionalism and readiness to engage in business transactions seamlessly. The less our clients have to worry about, the better. We want to establish from the first moment that we’re organized, capable, and eager to assist.

Having a fast turnaround in our proposal submission and any needed revisions is also important. In today’s fast-paced business environment, responsiveness can be as vital as the quality of services offered. Often, our proposals reach clients the same day we tour their property to assess their needs. Responding in hours, not days, sets us apart but also aligns with our ethos of providing exceptional and timely service for our clients.

Finalizing the Commercial Cleaning Contract

Finalizing a contract and setting up the initial cleaning are critical stages in collaborating with clients at Brenda’s Best Cleaning. After a successful walkthrough and proposal phase, like with our Costco project, we move swiftly into contract finalization. This involves a detailed review and mutual agreement on terms, ensuring clarity and understanding on both sides. 

Our contracts are comprehensive, covering aspects like the scope of work, scheduling, pricing, and any special requirements, ensuring everything is transparent and agreed upon. After all, contracts are there to protect all parties by putting all agreements in legally binding writing.

Once the contract is signed, we focus on the initial cleaning, which is a fundamental step in establishing a baseline of cleanliness. We emphasize deep cleaning for this initial phase, as it allows us to thoroughly cleanse and refresh the entire space, addressing areas that might not be part of the regular cleaning routine. 

Deep cleaning involves detailed work, from floor to ceiling, ensuring that every nook and cranny is attended to. This process not only elevates the overall cleanliness of the space but also sets a high standard for our ongoing services.

By starting our contracts with a comprehensive deep clean, we demonstrate our commitment to excellence and detail-oriented service, setting the stage for a successful and long-lasting partnership.


At Brenda’s Best Cleaning, the execution of our contracts is carried out with the highest level of precision and professionalism possible. Our on-site execution begins with deploying a team of trained cleaners who are well-versed in handling the complexities of commercial cleaning. This team is equipped with specialized equipment and cleaning solutions to effectively tackle the unique challenges posed by construction residue, ensuring that every surface is spotless and ready for use.

The key to our successful execution lies in our meticulous planning and coordination. We adhere to a structured cleaning schedule that aligns with our client’s timelines, ensuring that each phase of the cleaning process is completed efficiently and effectively. Our team focuses on thorough dust removal, debris clearance, and sanitizing all surfaces, paying special attention to areas that are high-touch.

Keeping In Touch is Our Job

Ongoing communication with our clients is integral to our process. Regular check-ins and updates ensure that our clients are always informed about the cleaning progress. These communications also provide an opportunity for clients to provide feedback, which we use to adjust and improve our services in real time. This approach not only ensures quality assurance but also helps in building a relationship based on trust and responsiveness.

Quality assurance is embedded in every step of our service. Regular inspections by our supervisors guarantee that our high standards are consistently met. This attention to detail and commitment to excellence is what makes Brenda’s Best Cleaning a trusted partner for commercial cleaning projects, big and small.

Maintaining Excellence: Ongoing Services and Client Relations

At Brenda’s Best Cleaning, maintaining high standards is not just a goal; it’s our promise. Consistency is key in our services. Whether it’s a daily, weekly, or monthly cleaning schedule, our teams are trained to deliver the same level of thoroughness and attention to detail every time. We achieve this through regular training updates, the use of state-of-the-art cleaning equipment, and adherence to the latest industry best practices.

Customer satisfaction is at the heart of our long-term contract retention strategy. We believe in building relationships based on trust, reliability, and open communication. Regular feedback sessions with our clients, like Costco, help us understand their evolving needs and adjust our services accordingly. This proactive approach to customer service not only ensures their satisfaction but also cements our role as a valuable partner in their operations.

The Bottom Line

Securing and successfully executing commercial cleaning contracts of all sizes has always been at the heart of Brenda’s Best Cleaning’s success. This process showcases our commitment to excellence, adaptability, and customer-focused service. 

The experience gained and the standards set over our decades in business have strengthened our reputation in the commercial cleaning industry and opened doors to new opportunities. We hope you’ll trust Brenda’s Best Cleaning with your next commercial cleaning contract in Maine.